Digitizing processes and files has become a necessary strategy for organizations and businesses aiming to ensure efficiency and sustainability in today’s digital landscape. Our Digitization Management and Quality Assurance Application was developed to meet the needs of modern companies, offering a comprehensive platform for managing, tracking, and completing digitization projects with full transparency and efficiency.
InSight is a Digitization Management and Quality Assurance Application that provides a comprehensive solution for monitoring and managing each step of digitization projects, ensuring efficiency and clarity at every stage. From requirement analysis to project completion, our platform enables you to track progress, manage resources, and ensure the smooth execution of your projects. Through a user-friendly interface, you gain complete visibility into delivery timelines, tasks, and costs, enabling precise, timely project completion.
“Recognizing the challenges of digitization —such as managing large data volumes, ensuring quality, and coordinating multiple teams —our software provides comprehensive solutions that enable real-time progress tracking, resource optimization, and faster, lower-cost project completion”
STREAMLINE your digitization processes. CREATE a customized workflow tailored to your business needs.
Key Features
1
Digitization Stage Tracking
The software enables real-time tracking of every stage of the project, from data collection to digital processing and storage. Each step is automatically recorded and can be analyzed in detail through reports and graphs
2
Time & Resource Supervision
With tools for tracking resource allocation and work progress, project teams have immediate access to data that helps them adjust resources and schedules, ensuring timely project completion
3
Reports & Statistics
Detailed reports are provided on project progress, pending tasks, and achieved milestones. The platform generates graphs and tables for performance tracking, providing managers with the necessary information for effective decision-making.
4
Security & Compliance
Strict security policies are implemented to protect data and ensure compliance with data protection regulations, ensuring that digitization is carried out in the most secure and lawful way.
5
Usability & Customization
The platform was designed with user-friendliness in mind. Users can easily create and manage projects, track progress, and adjust settings according to business needs. It also supports customizable dashboards and filters to enhance the user experience
Benefits
Increased Efficiency
Improved workflow reduces delays and increases team productivity. Complete control and tracking of each project step lead to faster, more accurate completion.
Cost Reduction
Integrating resource management and time tracking reduces unnecessary expenses and delays. Forecasting resource needs and making necessary adjustments within the project helps cut costs without compromising quality.
Accurate Progress Monitoring
With real-time tracking, the software ensures there are no delays or unexpected obstacles, allowing project managers to respond promptly to any changes.
Collaboration & Communication
The platform enhances team collaboration by enabling real-time interaction and the sharing of critical data. Additionally, it includes features for coordinating teams working on different parts of the project, regardless of location or department.
The module serves as the platform’s central configuration engine.
It allows administrators to define key project parameters — such as entities, data fields, and process logic — which are then used to automatically generate the corresponding forms and workflows, tailoring the system to each project’s functional requirements.
Core Functional Modules
Configuration Subsystem
- 1
- Definition of metadata fields and document categories
- Project-specific workflow creation (intake → scanning → processing → QC → delivery)
- Assignment of user roles and operational teams
- Quality control criteria and acceptance thresholds
- Auto-generation of folder structures and naming conventions
Digitization Workflow Module
- 2
- Document registration and intake
- Batch and single-item processing
- Metadata assignment and validation
- Classification rules for automatic or semi-automatic sorting
- Error detection and exception handling
Quality Control Module
- 3
- Multi-level QC (L1, L2, L3)
- Visual comparison and document validation
- Rule-based checks (metadata, completeness, consistency)
- Issue tracking and resolution workflows
Repository Output Module
- 4
- Structured export based on project specifications
- Automatic file packaging and delivery
- Integration options for external systems (APIs, SFTP, custom adapters)
Security & Compliance
- 5
- Role-based access control
- Audit trails for all actions
- Encrypted data storage and secure transmission
- Compliance with industry and archival standards
Scalability & Performance
- 6
- Optimized for high-volume digitization environments
- Parallel processing and distributed workload management
- Real-time dashboards for monitoring throughput
Deliverables
- 7
- Fully configured digitization environment
- Workflow setup aligned with project methodology
- Training & knowledge transfer
- Ongoing support and maintenance
